Browse our complete collection of 112 professional email templates.
Showing 112 of 112 templates
Welcome to {{firm_name}} - Documents Needed for Your {{service_type}}
to: client@email.com
Request all necessary documents from new clients after engagement letter is signed to begin tax preparation or accounting services.
Quick Reminder: We're Still Missing a Few Documents for Your {{service_type}}
to: client@email.com
First gentle reminder to clients who haven't submitted all required documents for their tax return or accounting work.
Urgent: Documents Needed by {{final_deadline}} to Avoid {{consequence}}
to: client@email.com
Second, more urgent reminder when clients are significantly past deadline and at risk of missing filing deadlines or incurring penalties.
Final Notice: Action Required by {{absolute_deadline}} - {{service_type}}
to: client@email.com
Final notice before filing an extension or removing client from current filing queue due to missing documents.
Reminder: {{deadline_type}} Due {{deadline_date}}
to: client@email.com
Proactive reminder to clients about upcoming tax deadlines including quarterly estimates, annual filings, and other important dates.
Important Update: {{service_type}} Fees for {{effective_year}}
to: client@email.com
Professional notification to clients about upcoming fee increases for accounting or tax preparation services.
Re: Your Request for {{requested_service}} - Additional Information
to: client@email.com
Professional response when clients request work outside the original engagement scope, clearly communicating additional fees required.
Your {{document_type}} is Ready for Review and Signature
to: client@email.com
Notify clients that their tax return or financial statements are ready for review and request necessary signatures for filing.
Important: {{situation_type}} - Action Needed
to: client@email.com
Professional email for delivering difficult news to clients such as unexpected tax liability, audit notices, or other unfavorable findings.
A Quick Favor, {{client_name}}?
to: client@email.com
Request referrals from satisfied clients after successfully completing their tax return or accounting engagement.
Important: Notice of Termination of Services - {{firm_name}}
to: client@email.com
Professional letter to formally end a client relationship, whether due to non-responsiveness, difficult behavior, or firm capacity constraints.
Re: Your {{CASE_TYPE}} Case - Next Steps
to: client@email.com
Warm, empathetic response to new client inquiry
Next steps for your consultation
to: client@email.com
Prompt reply to a new inquiry with a clear consultation next step
Documents needed by {{deadline_day}}
to: client@email.com
Request needed documents to keep the matter on schedule
Update on your case status
to: client@email.com
Clear update on current case status with the next milestone
Update and options to consider
to: client@email.com
Communicate a negative development and present clear options
Invoice reminder
to: client@email.com
Friendly reminder about an outstanding invoice
We received your request
to: client@email.com
Confirm a new inquiry and direct the prospect to schedule a consultation
Next step: schedule your consultation
to: client@email.com
Follow up when no consultation has been booked
Checking in before we close your request
to: client@email.com
Last follow-up before closing the loop on an inquiry
Client Disengagement Letter
to: client@email.com
Professional letter to formally end a client relationship, whether due to non-responsiveness, difficult behavior, or firm capacity constraints.
Professional Client Intake
to: client@email.com
Warm, empathetic response to new client inquiry
Law Firm Speed-to-Lead - Email 1 (Auto: Instant)
to: client@email.com
Automated instant response to potential client inquiries. Part of the intake system that responds before they call another firm.
Consultation Confirmation
to: client@email.com
Confirm the consultation with preparation details.
Consultation Reminder
to: client@email.com
Day-before reminder to reduce no-shows.
Post-Consultation Follow-up - Same Day
to: client@email.com
Follow up after consultation to close the engagement.
Post-Consultation Follow-up - Day 2
to: client@email.com
Second follow-up if they haven't engaged.
Case Update Template
to: client@email.com
Proactive case update to keep clients informed and reduce status check calls.
Post-Case Review Request
to: client@email.com
Professional, formal review request sent after case completion. Designed to increase authentic reviews on Google Business Profile, Avvo, and Martindale-Hubbell while maintaining attorney-client relationship standards.
Your {{PROPERTY_TYPE}} Search in {{AREA}}
to: client@email.com
Quick, professional response to new property inquiry
Enthusiastic Lead Response
to: client@email.com
Quick, professional response to new property inquiry
Real Estate Speed-to-Lead - Email 1 (Auto: Instant)
to: client@email.com
Automated instant response to portal and website leads. First to respond wins—this triggers within minutes of inquiry.
New Lead Follow-up - 1 hour
to: client@email.com
Follow-up if no response to first email. Add value with market insight.
New Lead Follow-up - 24 hours
to: client@email.com
Third contact. Reference their inquiry and make scheduling easy.
New Lead Follow-up - 72 hours (Final)
to: client@email.com
Final sequence email. Leave the door open.
Post-Showing Follow-up
to: client@email.com
Follow up after a property showing to gauge interest.
Closing Congratulations
to: client@email.com
Celebrate the closing and set up future touchpoints.
Home Anniversary
to: client@email.com
Annual check-in with past clients to stay top of mind.
Open House Invitation
to: client@email.com
Invite buyers to your open house. Include property highlights, date, time, and address.
New Lead Response - Instant
to: client@email.com
Speed-to-lead email sent within minutes of inquiry. Acknowledge the property, offer to schedule a showing.
New Lead Follow-up - 72 Hours
to: client@email.com
Final touch in speed-to-lead sequence. Leave door open for future engagement.
Showing Confirmation
to: client@email.com
Confirm showing details with property info, time, and meeting instructions.
Post-Showing Follow-up - Same Day
to: client@email.com
Same-day follow-up after showing. Gauge interest and suggest next steps.
Post-Showing Follow-up - 48 Hours
to: client@email.com
Second follow-up after showing. Address concerns and move toward offer or next showing.
Open House Reminder
to: client@email.com
Reminder 24 hours before open house. Reinforce time and address.
Market Update - Monthly
to: client@email.com
Monthly market update for your database. Demonstrate expertise with local stats.
Price Reduction Announcement
to: client@email.com
Announce a price reduction to interested buyers and your database.
Just Listed
to: client@email.com
Announce a new listing to your database and past clients.
Just Sold
to: client@email.com
Announce a sale to demonstrate success and prompt referrals.
Home Anniversary Check-in
to: client@email.com
Annual check-in with past clients. Offer home value update and referral ask.
Expired Listing - Initial Outreach
to: client@email.com
First contact with expired listing homeowners. Empathetic, value-focused.
Expired Listing - Follow-up
to: client@email.com
Follow-up for expired listings. Share market insights and next steps.
FSBO Introduction
to: client@email.com
Initial outreach to For Sale By Owner sellers. Introduce services.
FSBO Value Proposition
to: client@email.com
Second FSBO touch. Share value of agent representation.
FSBO Service Offer
to: client@email.com
Third FSBO touch. Offer specific support or listing services.
Offer Submitted
to: client@email.com
Confirm offer submission and outline next steps.
Under Contract Update
to: client@email.com
Milestone update for buyers under contract. Inspection, appraisal, financing.
Market Update - Seasonal
to: client@email.com
Seasonal market insights for your database.
New Listing Alert
to: client@email.com
Alert buyers about a new listing matching their criteria.
Back on Market
to: client@email.com
Notify buyers when a previously under-contract property is back available.
Showing Reminder
to: client@email.com
Reminder 24 hours before scheduled showing.
New Lead 1-Hour Follow-up
to: client@email.com
Second touch in speed-to-lead sequence. Reinforce availability and local expertise.
New Lead 24-Hour Follow-up
to: client@email.com
Third touch in speed-to-lead sequence. Share market context and urgency if applicable.
Buyer Closing Congratulations
to: client@email.com
Congratulations email after closing. Celebrate and set up ongoing relationship.
Past Client Referral Request
to: client@email.com
Ask past clients for referrals. Professional, easy to act on.
Following Up: Your {{PROJECT_TYPE}} Estimate
to: client@email.com
Professional follow-up on project estimate
Your {{coverage_type}} Quote Is Ready, {{first_name}}
to: client@email.com
Deliver the initial quote immediately and give clear next steps.
{{first_name}}, what did you think about your insurance quote?
to: client@email.com
Check in 24 hours later to prompt review and invite questions.
Everything you need to know about {{coverage_type}} Insurance
to: client@email.com
Send a helpful guide to build trust and reduce confusion.
Here's what {{review_count}} customers say about working with us
to: client@email.com
Use reviews and proof to overcome hesitation and build credibility.
Hey {{first_name}}, quick question
to: client@email.com
Ask what’s holding them back and invite direct feedback.
Why go through a broker instead of directly to an insurance company?
to: client@email.com
Explain why using a broker can save money and improve coverage options.
Still need a {{coverage_type}} policy, {{first_name}}?
to: client@email.com
Add urgency by reminding prospects of risks of operating uninsured.
{{first_name}}, final follow-up on your {{coverage_type}} quote
to: client@email.com
Final outreach before moving the lead to inactive or nurture.
Hi {{first_name}}, just checking in
to: client@email.com
A friendly 30-day check-in to stay top-of-mind.
Quick question, {{first_name}}
to: client@email.com
Confirm whether the prospect is still interested and offer updated rates.
Checking in on your insurance, {{first_name}}
to: client@email.com
Quarterly re-engagement that invites a scheduling link click.
We talked a while ago, {{first_name}}
to: client@email.com
Six-month outreach highlighting rate, carrier, and needs changes.
One last check-in, {{first_name}}
to: client@email.com
Close the loop after long-term outreach while inviting a reply.
Your {{coverage_type}} renewal is coming up, {{first_name}}
to: client@email.com
Reach out 30 days before renewal to compete for the business again.
Last chance to compare rates before renewal, {{first_name}}
to: client@email.com
Send a last-chance reminder shortly before renewal.
Want an insurance check-up to make sure you're not overpaying?
to: client@email.com
Offer a coverage review to cross-sell other policy types.
Insurance tune-up time - are you paying too much on other policies?
to: client@email.com
Follow up after the check-up offer if no response.
Want to make sure you're not overpaying for your insurance?
to: client@email.com
Reconnect with dormant leads and offer tune-up options.
Insurance tune-up time - are you paying too much?
to: client@email.com
Second re-engagement nudge if no response.
Get an unbeatable insurance quote, {{first_name}}
to: client@email.com
Win back canceled/lapsed customers with savings + risk framing.
Protect your business & wallet with a 15-minute call
to: client@email.com
Second reactivation email reinforcing protection + a quick call CTA.
Welcome! Here's What to Expect 🎓
to: client@email.com
Engaging welcome email for new subscribers
{{lead_magnet_title}} (Your Download)
to: client@email.com
Immediately deliver a free guide, checklist, or video after opt-in and set expectations.
Did you check out {{lead_magnet_title}} yet?
to: client@email.com
Welcome new subscribers, re-link the freebie, and build connection with your origin story.
Our most helpful resources for you
to: client@email.com
Share your most valuable content to deepen trust and authority.
How does {{product_name}} work?
to: client@email.com
Introduce your paid course with a low-pressure walkthrough or demo.
{{first_name}}, what do you need help with right now?
to: client@email.com
Collect direct feedback from subscribers to guide future content and offers.
{{first_name}}, any questions I can help with?
to: client@email.com
Invite subscribers to ask questions and reduce buying friction.
It’s here: {{product_name}} Flash Sale Starts Now
to: client@email.com
Announce a limited-time flash sale with value stacking, pricing, and a clear CTA.
24 Hours Left to Save on {{product_name}}
to: client@email.com
Remind subscribers the sale ends tomorrow and reinforce value + social proof.
Last Chance: Flash Sale Ends at Midnight
to: client@email.com
Create maximum urgency on the final day with price contrast and guarantee.
Can I ask why you didn’t grab {{product_name}}?
to: client@email.com
Collect replies from non-buyers to learn objections and improve future promos.
Course Completion → Testimonial Request
to: client@email.com
Personal, non-extractive testimonial request sent after course completion. Uses reply-based format to collect authentic feedback and testimonials while reducing pressure and defensiveness.
New Podcast Episode Announcement
to: client@email.com
Content-first nurture email that notifies your email list when a new podcast episode is released. Highlights compelling ideas, explains why the episode is worth their time, uses curiosity and relevance instead of hype, and drives traffic to the podcast without overwhelming the reader.
Flash Sale - Announcement (Day 1)
to: client@email.com
Announce a short-term flash sale and anchor value before discount. First email in 3-4 day flash sale campaign. Sent morning of Day 1.
Flash Sale - Reminder (2 Days Before End)
to: client@email.com
Reminder email with social proof sent 2 days before sale ends. Second email in flash sale campaign.
Flash Sale - Final Day (Last Chance)
to: client@email.com
Final day urgency email with last chance messaging. Third email in flash sale campaign. Sent on final day of sale.
Flash Sale - Post-Sale Feedback
to: client@email.com
Feedback and objection discovery email sent 2-3 days after sale ends. Genuinely asks what stopped them from purchasing. Final email in flash sale campaign.
Course Creator Welcome System - Email 1 (Auto: Instant)
to: client@email.com
Automated lead magnet delivery that triggers instantly on opt-in. Begins the nurture sequence that builds relationship before selling.
Cart Open Announcement
to: client@email.com
Launch email announcing course enrollment is open.
Cart Abandonment Recovery
to: client@email.com
Recover abandoned checkouts with objection handling.
Student Welcome
to: client@email.com
Welcome new students with clear first steps.
Flash Sale Kickoff
to: client@email.com
Announce a limited-time flash sale with value stacking, pricing, and a clear CTA.
Flash Sale Closing Soon Reminder
to: client@email.com
Remind subscribers the sale ends tomorrow and reinforce value + social proof.
Flash Sale Final Hours
to: client@email.com
Create maximum urgency on the final day with price contrast and guarantee.
Post-Sale Follow-Up Feedback Request
to: client@email.com
Collect replies from non-buyers to learn objections and improve future promos.
Our collection of professional email templates helps you communicate more effectively with clients, prospects, and partners. Each template is crafted for specific industries and situations, ensuring your message resonates with your audience.
All templates include customizable variables that you can fill in with your specific information. Simply copy the template, replace the variables (marked with {{variable_name}}), and send. It's that easy.
With a Pro account, the app automatically fills in those details and tailors each email to your business, so you can go from template to send-ready in seconds.
Whether you're a lawyer following up with a new client, a real estate agent scheduling a showing, or a contractor sending an estimate, we have templates that match your needs. Each template follows industry best practices and includes tips for maximum effectiveness.
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Explore template collections tailored to broader business categories.
Browse professionally-designed email templates for SaaS businesses. Welcome emails, newsletters, promotions, trial reminders, and more. Free & premium options available.
Professional email templates for online stores. Abandoned cart recovery, order confirmations, product launches, seasonal promotions, and customer reviews. Boost sales with proven designs.
Professional healthcare email templates for medical practices, clinics, and health services. Appointment reminders, patient education, wellness tips, and health newsletters.
Nonprofit organization email templates for fundraising campaigns, donor thank-yous, volunteer recruitment, event invitations, and impact reports. Build stronger donor relationships.
Email templates for financial services, banks, investment firms, and fintech. Account notifications, market updates, financial education, and client communications.
Email templates for restaurants, cafes, and food businesses. Menu updates, special events, reservation confirmations, loyalty programs, and seasonal promotions.
Email templates for schools, universities, online courses, and educational programs. Student engagement, parent communications, course announcements, and alumni relations.
Email templates for consultants, agencies, law firms, and B2B services. Client onboarding, project updates, proposals, invoices, and thought leadership content.
Professional email templates for various industries and business types. Customizable designs for any business need. Free and premium templates available.
